The Panther Grouphttps://www.thepanthergrp.com/wp-content/uploads/2022/03/sm-logo-200x200-1.pnghttps://www.thepanthergrp.comhttps://www.thepanthergrp.comtrue
Legal Secretary
The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; preparing and formatting legal documents for court filings; managing extensive and detailed travel arrangements; high volume processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling extensive and intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks. duties will include but not be limited to:
Prepare and revise, format, and finalize a wide variety of legal documents
Assist attorneys with frequent and voluminous new client applications and conflict checks
Accurately enter attorney time into the timekeeping system to meet daily/weekly deadlines
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact daily with departments within the Firm
Prepare and submit expense reports
Work closely with Accounting Department staff to prepare high volume of client billings and receivables to meet client billing format and reporting requirements
Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Answer, screen, and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Assist other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Skills & Competencies:
Strong legal billing experience.
Knowledge of corporate transactional and closing processes
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret, and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Personable, professional, detailed-oriented and a problem solver
Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently and be resourceful with problem-solving
Qualifications & Required Experience:
Associate's degree preferred
Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys.
The position also requires the ability to work under pressure to meet strict deadlines.
Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
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