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Portfolio Administrator

Florham Park, NJ 07932

Posted: 04/26/2023 Employment Type: Direct Hire Industry: Financial Accountant Job Number: 40117 Pay Rate: 100,000

Job Description

Portfolio Administrator
Seeking a transactional Portfolio  Administrator to assist in maintaining the internal books and records for the institutional separate account and commingled fund clients.  This includes trade settlements, valuation, reconciliations with custodians and other third parties, proxy voting, corporate actions, and client report generation. You will work as part of a team and rotate responsibilities in the group to accomplish the daily processes. 
Primary job responsibilities include:
  • Coordinate the settlement and communication of daily US equity trades using internal processes and external software such as DTCC Omgeo/CTM/SWIFT.
  • Communicate trade information through electronic methods to relevant parties (DTCC/FTP/Email) at each day end.
  • Monitor and process trades and other transactions in our internal accounting system.
  • Prepare and/or review reconciliations of equity positions, transactions, and cash on a daily, weekly and/or monthly basis to third parties such as custodians and administrators using internal and external automated software. 
  • Schedule and/or run reporting from the accounting systems for use in external reporting.
  • Coordinate the voting of proxies with our external proxy service provider (ISS) to ensure all eligible proxies are voted in accordance with our policy.
  • At least 3+ years’ experience in portfolio accounting, preferably with a financial services or investment management firm.
  • Bachelor’s degree required.
  • Experience with Advent Ayxs, Geneva, or similar portfolio accounting software preferred.
  • Strong attention to detail and ability to take direction and work independently.
  • Understanding of the accounting for equity securities including trade processing and corporate actions is preferred.
  • Proficient in MS Office, including Excel.
  • Experience with the following software/vendors is a plus: Advent Axys, Advent Geneva, ISS ProxyExchange, DTCC Omgeo & CTM, SS&C Recon, Advent Custodial Data (ACD)
Targeted base salary of $85K-$100K DOE before bonus

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