Administrative Assistant

Cambridge, MA 02138

Post Date: 05/07/2018 Job ID: 3023059 Industry: Administrative Assistant Pay Rate: $20 to $23 per hour, based on experience


Position Title Administrative Assistant II

Overview

Looking for an administrator to help faculty set up systems and processes for the department in a prestigious university in the Boston area.

Duties & Responsibilities

  • Prepare documents for presentations which may include proofreading, formatting exhibits, and citations.
  • Prepare teacher handouts and coordinate arrangements for class visitors.
  • Proctor exams
  • Coordinate A/V support for classrooms as needed
  • Maintain info on course website, i.E. Class lists, seating charts, etc.
  • Manage complex calendars and coordinate travel arrangements with a cost effective and convenient itinerary.
  • Perform basic online research to obtain books, articles, and other information
  • Maintain accurate and organized files for faculty
  • Greet visitors as primary contact on faculty member s behalf
  • Respond to calls, faxes, voicemail, and emails in a timely manner
  • Order office supplies as necessary

Required Skills

  • Intermediate proficiency or higher in MS office, especially in scheduling via Outlook
  • Highly organized and detail-oriented
  • Strong verbal and written communication skills
  • Excellent time management skills


Qualifications

  • B.A. Or B.S. Required
  • Previous administrative experience preferred

Braden Hanlon
Recruiter


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