Floater Administrative Assistant

Boston, MA 02210

Posted: 10/15/2018 Industry: Administrative Assistant Job Number: 3434395
Responsibilities: The Administrative Assistant's role is to leverage the investors time through logistical coordination of the team's activities and needs. Most positions include the following responsibilities: Diligent telephone coverage with gate-keeping expectationsProactive calendar managementExtensive logistical coordination of meetings with various constituenciesDomestic & international travel itineraries and arrangementsProducing various materials including daily reports, market data information, meeting prep packets, research materials, presentations, etc.Handling daily mail, file systems, expense reporting, etc.Providing back-up for other department support positions as needed. The Floating Administrative Assistant may also be assigned various projects including assistance with special events and visitors.Qualifications: Prior office experience, ideally in an administrative support role; investment management or professional services background will be viewed favorablyExposure to international contexts, whether through work experience, study or living abroad, and/or personal travel, is preferredAdvanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)Experience with MS Outlook for email, calendar management, and meeting coordinationExperience with creating and editing PowerPoint presentations; familiarity with Adobe AcrobatStrong interpersonal and communication skillsHigh level of reliability, diligence, professionalism and discretionAbility to work independently and as part of a teamOutstanding service orientation and proactive problem-solving skillsExcellent organizational, multi-tasking, and prioritization abilitiesStrong detail-orientation and ability to produce accurate, high-quality work under deadline while accommodating last-minute changesPositive, can-do attitude; Flexibility; Sense of humorStandard work schedule is 8 am - 5 pm though flexibility and overtime may be necessitated by business circumstance

Ashley Dineen
Senior Client Relationship Manager

Ashley Dineen has been with The Panther Group since 2009 and has worked within many areas of the company including payroll, compliance, on-boarding, recruitment, and client management.

Ashley is a mother of two and enjoys spending time with family in her spare time.

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