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Administrative Assistant

New York, NY 10017

Posted: 08/28/2023 Employment Type: Contract Job Number: 40634 Pay Rate: 35.00

Job Description

The Panther Group has an immediate need for an Administrative Assistant for our client, a large healthcare facility in New York, NY.  This role could be a hybrid opportunity for the right candidate.

Under general supervision, the Administrative Assistant provides a wide range of administrative support to the fundraising programs team.

Major responsibilities include but are not limited to, general administrative support, assisting with mailings and data management, scanning checks, becoming familiar with CRM, and entering pledges, entering requisitions, document preparation, scheduling, and participating in departmental projects.

In addition, the Administrative Assistant is responsible for resolving basic administrative problems and questions that relate to the department or division and identifying a course of action. The Administrative Assistant is responsible for ensuring that all administrative tasks are completed in a manner that ensures the efficient operation of the event department.
Administrative Support
  • Performs administrative activities to maintain the smooth operation of the team
  • Provides general support to team where needed
  • Assists and resolves routine inquiries and fulfills requests
  • Independently drafts emails or correspondence to routine written or oral inquiries, to be reviewed by supervisor
  • Submit requisitions and contracts as needed, follow up with procurement/vendors to make sure they are paid on time
  • Arrange Administrative Board meeting PowerPoints, talking points, and agenda items to be reviewed by Supervisor
  • Attending Society meetings, during regular hours, and rarely outside of work hours, and assisting on site as needed
Coordination & Scheduling
  • Schedules appointments and meetings, as requested 
Document Preparation
  • Prepares/produces documents including memos, reports and presentations as requested
  • Proofreads all documents; ensures proper use of spelling, grammar, and consistency of information
  • Prepares and distributes agendas, announcements, and related materials for various events related meetings
  • Develops format for presentations and organization charts using appropriate office software
Data Management
  • Familiar with mail merges, assists to sort data for each project, print letters and envelopes    
  • Familiar with excel. Inputs and updates data into spreadsheets and databases for assigned reports
  • Prepares reports including summaries and monthly analysis as specified by manager
  • Become familiar with CRM (submit service requests, enter pledges, etc.)
  • Assisting with mailings by helping to physically stuff envelopes and mail letters
Project Management
  • Assists with department’s/division’s projects/events as requested.  These projects are typically completed in a short time frame and have established practices on how to complete
In compliance with applicable State regulatory authorities, COVID-19 vaccination is mandatory for all staff. Staff are considered fully vaccinated upon completion of a primary vaccination series for COVID-19 (i.e., one dose of a single dose vaccine or a final dose of a multi-dose vaccine series). Exceptions from the COVID-19 vaccine requirement are permitted for those who request and receive an approved medical or fully remote exemption. Requests for medical exemption can take up to two weeks to review. Vaccination or an approved medical exemption is required to start work. 

Note: Individuals are eligible to receive a COVID-19 booster two months after completion of a primary vaccination series for COVID-19.  Because vaccine-induced immunity can wane over time, continues to strongly urge all staff to get a COVID-19 booster as soon as they become eligible to maintain their protective immunity for a longer period.


Meet Your Recruiter

Donnarae Szaban
Client Success Manager

Donnarae is a Client Success Manager that on works with a few of The Panther Group’s enterprise clients. 

I have the pleasure of not only recruiting but ensuring all our clients’ needs are taken care on a day-to-day basis. 

I have over 20 years’ experience in staffing and managing client relations and my goal is making sure everyone is beyond satisfied with their experience at The Panther Group.

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