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Administrative Coordinator

Boston, MA 02115

Posted: 02/23/2026 Employment Type: Contract Industry: Administrative Assistant Job Number: 44189 Pay Rate: 30.00

Job Description

The Panther Group is seeking an organized and customer-service-focused Administrative Coordinator to support our client’s academic department in Boston. This role is fully onsite.
Key Responsibilities:
  • Offer customer service to faculty, staff, and visitors at the front desk and on main department email address
  • Be a first contact at the front desk for the English Department
  • Coordinating facilities work orders and keeping the team updated
  • Coordinating hybrid meetings, managing department calendar including room reservations
  • Preparing meeting agendas and sharing them out
  • Taking minutes during meetings and sharing out after meeting
  • Tech support during hybrid meetings
  • Creating flyers and working on social media
  • Small financial transactions, invoicing, ordering office supplies etc
  • Comfortable learning new systems /technologies
  • Experience working in higher education is a plus

Qualifications:
  • Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook.
  • Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills.
  • Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required.
  • Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.
  • Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years’ relevant experience. 
Pay is $25 to $30 an hour DOE
#ZR

Meet Your Recruiter

Amanda Krafcik

Amanda is a Client Success Manager and has 10+ years of experience in the staffing industry.   She focuses on finding the best talent for our clients and is a passionate team player.   Fun fact:  Amanda loves movies and is always watching them or talking about them on podcasts.  

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About Boston, MA

Ready to take your career to new heights? Explore our job opportunities in the vibrant Boston, Massachusetts area! Known for its rich history, world-class universities, and thriving tech and healthcare sectors, Boston offers a unique blend of opportunity and charm. Imagine working near iconic landmarks like the Freedom Trail, indulging in delicious clam chowder, catching a show at the Boston Opera House, or cheering on the beloved Red Sox at Fenway Park. With renowned art galleries, theaters, and the stunning Boston Common right at your doorstep, there’s no shortage of ways to enjoy work-life balance in this dynamic city. Discover your next career move in Boston today!