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The Panther Group
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Billing and Collections Bookkeeping Assistant
Posted: 07/28/2025
2025-07-28
2025-10-12
Employment Type:
Direct Hire
Industry: Billing Clerk
Job Number: 43422
Job Description
Billing and Collections Bookkeeping Office Assistant
Job Summary:
We are seeking a detail-oriented and organized Junior Bookkeeper/Office Assistant who will focus on supporting the Billing and Collections team. This role involves assisting the department with bookkeeping entry, billing and collections, as well as will support various administrative tasks, including data entry, account reconciliation, scanning and shredding, and filing financial documents.
Key Responsibilities:
Will:
Job Summary:
We are seeking a detail-oriented and organized Junior Bookkeeper/Office Assistant who will focus on supporting the Billing and Collections team. This role involves assisting the department with bookkeeping entry, billing and collections, as well as will support various administrative tasks, including data entry, account reconciliation, scanning and shredding, and filing financial documents.
Key Responsibilities:
- enter invoicing and review and update all billing
- code, and enter account information
- track account activity and processes closing accounts for final payment
Will:
- monitor the firm’s accounts receivable and identify overdue accounts.
- email via formatted contact to customers with overdue accounts Â
- Track all client contacts and records of any payments collected from the customer in database.
- Data Entry: Assist in entering financial transactions, including accounts payable and accounts receivable, into accounting software.
- Account Reconciliation: Help with reconciling bank statements, credit card statements, and other financial records to ensure accuracy.
- Invoice Processing: Assist in processing and organizing invoices, ensuring they are recorded correctly and on time.
- Payroll Assistance: Provide support with payroll tasks by assisting in the collection of hours worked and ensuring timely payment to employees.
- Maintain Financial Records: Assist in maintaining accurate and up-to-date financial records, including ledgers, journals, and spreadsheets.
- Filing and Organization: Help organize and file financial documents, including receipts, bills, and bank statements, both digitally and physically.
- Reporting: Assist in generating basic financial reports such as profit and loss statements, balance sheets, and income statements.
- Communication: Respond to vendor and customer inquiries regarding billing, payments, or financial records.
- Administrative Support: Provide general administrative support to the bookkeeper or accounting team, including scheduling meetings, preparing documents, and handling correspondence.
- Assist with Tax Preparation: Help in the preparation of financial documents for tax filing, working with tax professionals if necessary.
- Assist with New school based RFP’s and service contracts Â
- Good math skills and a basic knowledge of accounting principles and bookkeeping procedures desired.
- Proficient Microsoft Office Suite (Excel, Word).
- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Ability to handle confidential information with integrity.
- General understanding of office equipment, scanner, copier, shredder
- Previous experience in a bookkeeping or accounting-related role is preferred but not required.
- Ability to ask questions if not sure
- Team player
- Ability to work with groups of people
- Ability to remain professional with difficult peopleÂ
- High school diploma or equivalent required; associate’s degree in accounting or related field preferred.
Meet Your Recruiter
Ashley Dineen
Ashley Dineen has been with The Panther Group since 2009 and has worked within many areas of the company including payroll, compliance, on-boarding, recruitment, and client management.
Ashley is a mother of two and enjoys spending time with family in her spare time.
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