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The Panther Group
https://www.thepanthergrp.com/wp-content/uploads/2022/03/sm-logo-200x200-1.png
https://www.thepanthergrp.com
https://www.thepanthergrp.com
USD
80000
YEAR
true
Executive Assistant / Project Manager
Posted: 03/24/2025
2025-03-24
2025-06-13
Employment Type:
Direct Hire
Industry: Administrative Assistant
Job Number: 42995
Pay Rate: 80,000
Job Description
Executive Assistant/Project Manager
Position Summary
We are seeking an Executive Assistant with strong project management skills, advanced technical proficiency, and experience in cGMP manufacturing (preferred). This role requires a highly organized, detail-oriented professional supporting senior executives by prioritizing and triaging daily activities, managing complex projects, and streamlining workflows. The ideal candidate is tech-savvy, understands business applications, and can serve as the first point of contact for daily executive needs while handling confidential information with discretion.
Key Responsibilities
Daily Executive Activity Triage & Support
Position Summary
We are seeking an Executive Assistant with strong project management skills, advanced technical proficiency, and experience in cGMP manufacturing (preferred). This role requires a highly organized, detail-oriented professional supporting senior executives by prioritizing and triaging daily activities, managing complex projects, and streamlining workflows. The ideal candidate is tech-savvy, understands business applications, and can serve as the first point of contact for daily executive needs while handling confidential information with discretion.
Key Responsibilities
Daily Executive Activity Triage & Support
- Act as the first point of contact for executives, prioritizing and triaging incoming requests, emails, meetings, and tasks.
- Filter and determine urgency levels of requests, ensuring the executive’s time is spent on the highest-value activities.
- Coordinate and follow up on key action items, deadlines, and strategic priorities.
- Handle scheduling, calendar management, and travel arrangements efficiently.
- Serve as a liaison between executives and internal teams, ensuring smooth communication and execution of initiatives.
- Proactively identify and resolve roadblocks, allowing executives to operate efficiently.
- Prepare presentations, reports, and documentation using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Visio, Teams, etc.).
- Manage and track action items, ensuring follow-ups and timely execution of executive tasks.
- Organize and maintain files, records, and correspondence, ensuring efficiency and confidentiality.
- Assist with the preparation of contracts, agreements, and regulatory documentation.
- Assist in managing cross-functional projects, tracking milestones, and ensuring deadlines are met.
- Collaborate with various teams to gather, analyze, and present data-driven insights to executives.
- Utilize Excel (pivot tables, vlookup, macros, vb, etc.) and other reporting tools for project tracking and reporting.
- Maintain process documentation and standard operating procedures (SOPs) for internal initiatives.
- Identify areas for efficiency improvements and implement best practices in workflow automation.
- Support cGMP compliance documentation, quality control processes, and regulatory filings.
- Assist with workflow optimization and process improvement in a manufacturing environment.
- Coordinate between executive leadership and production, ensuring seamless communication of strategic initiatives.
- 5+ years of experience as an Executive Assistant, Project Manager, or similar role in a fast-paced, technical environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Visio, Teams).
- Experience with project management tools (e.g., Asana, Trello, Monday.com, Smartsheet) is a plus.
- Strong understanding of IT, business applications, and workflow optimization – tech-savvy but not necessarily a programmer.
- Ability to create reports, dashboards, and process automation workflows using Excel, Power BI, or similar tools a plus
- Knowledge of cGMP manufacturing, pharmaceutical, or healthcare industry is a strong plus.
- Excellent written and verbal communication skills, with the ability to draft correspondence and reports.
- Highly organized, detail-oriented, and proactive in managing multiple tasks simultaneously.
- Strong problem-solving skills with the ability to analyze data and provide recommendations.
- Experience in regulatory compliance environments (FDA, cGMP, HIPAA, etc.).
- Familiarity with ERP/CRM platforms (e.g., NetSuite, Salesforce, SAP, or similar).
- Exposure to scripting or automation tools (VBA, Power Automate, basic SQL, etc.) is a plus.
- Experience working with senior leadership in a high-growth or startup environment.
Meet Your Recruiter
Ashley Dineen
Ashley Dineen has been with The Panther Group since 2009 and has worked within many areas of the company including payroll, compliance, on-boarding, recruitment, and client management.
Ashley is a mother of two and enjoys spending time with family in her spare time.
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