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The Panther Group is seeking a highly organized and proactive Executive Assistant to support the Vice President of Advancement Resources for a prestigious university in Boston, MA.
This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced, collaborative environment while supporting executive leadership, coordinating projects, managing events, and assisting with data reporting and analysis.
If you're detail-oriented, thrive on organization, and enjoy juggling multiple priorities, we'd love to hear from you!
Responsibilities
Provide high-level administrative support to the Vice President of Advancement Resources.
Manage a complex executive calendar, schedule meetings, and coordinate logistics.
Prepare meeting materials, presentations, reports, correspondence, and other executive documents.
Conduct research and assist with special projects from conception through completion.
Track departmental budgets, process invoices, reconcile expenses, and provide budget updates.
Coordinate with internal teams to ensure invoices and payments are processed accurately and on time.
Compile, organize, analyze, and summarize data for leadership reporting.
Generate reports, dashboards, and data extracts using reporting tools and databases.
Assist with planning and coordination of engagement initiatives, events, and special projects.
Support invitation management, event follow-up, and communications for university engagement programs.
Assist with social media coordination alongside communications and project management teams.
Maintain accurate records and documentation while supporting multiple ongoing initiatives.
Build positive working relationships with university leadership, alumni, and cross-functional departments.
Learn and utilize new technology platforms and reporting tools as needed.
Qualifications
Required
Bachelor's degree required
3-5 years of executive assistant, administrative, or office support experience
Experience supporting senior leadership or executives
Strong organizational and project management skills
Excellent written and verbal communication skills
Advanced Microsoft Office skills, particularly Excel
Strong analytical skills with the ability to organize and interpret data
Ability to prioritize multiple projects in a fast-paced environment
Professional demeanor with exceptional attention to detail
Self-starter who works well independently and collaboratively
Preferred
Experience with Salesforce or other CRM systems
Experience with reporting tools such as Tableau or Cognos
Budget tracking, expense reporting, and invoice processing experience
Experience coordinating meetings, events, or engagement initiatives
Higher education or nonprofit experience is a plus
Ready to take your career to new heights? Explore our job opportunities in the vibrant Boston, Massachusetts area! Known for its rich history, world-class universities, and thriving tech and healthcare sectors, Boston offers a unique blend of opportunity and charm. Imagine working near iconic landmarks like the Freedom Trail, indulging in delicious clam chowder, catching a show at the Boston Opera House, or cheering on the beloved Red Sox at Fenway Park. With renowned art galleries, theaters, and the stunning Boston Common right at your doorstep, there’s no shortage of ways to enjoy work-life balance in this dynamic city. Discover your next career move in Boston today!
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