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Executive Assistant

Waltham, MA 02451

Posted: 02/05/2024 Employment Type: Contract To Hire Job Number: 41422 Pay Rate: 80,000

Job Description

Job Summary:
Provides a broad range of administrative assistance to the President and CEO and other team members

Main Accountabilities:
•    Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, making travel arrangements, processing expense reporting, and other general administrative tasks.   
•    Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups.   
•    Coordinates meetings and events, if needed, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.    
•    Helps with expense reimbursements via Concur
•    Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc). 
•    At least 5+ years of experience as an administrative assistant or comparable position.  
•    Highly organized, precise, proactive and capable of multitasking.
•    MS Excel knowledge (intermediate level or above)
•    Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.
•    Able to balance competing priorities.
•    Capable of developing and maintaining effective working relationships with a broad constituency.
•    Possesses sound judgment.
•    Excellent oral and written communication skills.

Meet Your Recruiter

Jake Carroll

Jake is a recruiting specialist for the Professional Division of The Panther Group. His main focus is finding the best possible match for a candidate and strives to ensure they had a great experience with The Panther Group. 

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