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Executive Assistant

Woburn, MA 01801

Posted: 04/27/2023 Employment Type: Direct Hire Job Number: 40120 Pay Rate: 75,000

Job Description

The Executive Assistant is responsible for providing administrative support to the Chief Executive Officer; interacting with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

  •  Act as liaison for Board Members, and Executive Direct Reports.
  •  Organize Executive meetings and prepare materials.
  • Management of calendars and scheduling.
  • Project management as needed.
  • Help drive completion of key deliverables and follow up on outstanding items
  • Handle critical communications, correspondence, and document review.
  •  Document management including legal correspondence.
  • Maketravel arrangements.
  • Handle sensitive issues that require confidentiality.
  • Attend meetings of the full Board and Executive and Finance Committee, including preparation of Minutes of meetings, compile and disseminate relevant information to members of the Board of
  •  Provide oversight of headquarters email, including responding and/or forwarding to appropriate staff and follow-up.

Ability to work effectively with people from a diverse range of backgrounds, cultures, and identities,including underserved communities.
  • A minimum of five (5) years’ experience performing duties similar to those outlined above
  • Excellent typing and note/minute taking skills required.
  •  Proficient computer skills to include: Windows, Microsoft Word, Excel, Internet, and comfort learning new software and tracking systems.
  • Excellent customer service, interpersonal, oral and written communication skills.
  • Ability to manage multiple priorities and work in a fast-paced environment with minimal supervision.
  • Excellent attention to detail and ability to maintain confidentiality essential.
  • Demonstrated ability to carry out responsibilities with a minimum of direct supervision

Meet Your Recruiter

Ashley Dineen

Ashley Dineen has been with The Panther Group since 2009 and has worked within many areas of the company including payroll, compliance, on-boarding, recruitment, and client management.

Ashley is a mother of two and enjoys spending time with family in her spare time.

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