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Facilities Coordinator
Job Description
Facilities CoordinatorÂ
The Facilities Coordinator maintains the functional and efficient workspace and ensures smooth operations. This position is essential in ensuring a comfortable, efficient, and vibrant workplace that reflects our firm’s commitment to excellence and community.
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Responsibilities include:
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The Facilities Coordinator maintains the functional and efficient workspace and ensures smooth operations. This position is essential in ensuring a comfortable, efficient, and vibrant workplace that reflects our firm’s commitment to excellence and community.
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Responsibilities include:
- Maintaining the office environment through daily inspections and prompt issue resolution.
- Performing daily inspection tours of the entire premises and equipment.
- Keeping detailed logs of inspections, noting service issues, calls to service providers, and resolutions.
- Monitoring lighting systems, equipment, and facilities to ensure they are operational.
- Responding to emergency situations, reporting issues to the Catering and Office Services Manager, and assisting with remedies.
- Implementing and maintaining preventative maintenance programs for office premises.
- Ensuring compliance with all NYC regulatory codes.
- Acting as a liaison with building management, ensuring inspections, repairs, and cleaning services meet building regulations.
- Assisting with conducting fire safety drills and actively participating in emergency, fire protection, and disaster preparedness plans as a key member of the Fire Safety Team.
- Performing first-level troubleshooting for infrastructure issues, vendor equipment, and company-owned equipment.
- Reporting any maintenance or facilities issues to the Facilities/Mailroom Supervisor.
- Assisting with other office space projects as needed.
- Ability to work overtime as needed.
- Outstanding customer service skills.
- Ability to communicate clearly and respectfully with individuals at all levels of the organization.
- Ability to lift, move and push up to 50 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
- Ability to remain on one’s feet (standing and walking) for long periods of time.
- Generate clear, concise and well-organized written communications that are free of spelling and grammatical errors.
- Readily adapt to changes in the work environment while maintaining flexibility, composure and poise.
- Consistently meet deadlines, exhibit dependability, and follow instructions.
- Self-motivated; works well both independently and in a team environment.
- Proficient in troubleshooting and resolving office issues.
- High School diploma or GED required.
- A minimum of 2-5 years of relevant experience in facilities, operations, maintenance or building services is required. Professional services or commercial real estate experience preferred.
- Proficient with the Microsoft Office Suite and Internet applications; excellent written and verbal communication skills.
- Working knowledge of building systems (HVAC, electrical, and other) consistent with a commercial office building preferred.
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Meet Your Recruiter
Ashley Dineen
Ashley Dineen has been with The Panther Group since 2009 and has worked within many areas of the company including payroll, compliance, on-boarding, recruitment, and client management.
Ashley is a mother of two and enjoys spending time with family in her spare time.
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