Job Number: 39818
Pay Rate: 60,000
Grants Compliance Associate
The Grants Compliance Associate of Office of Sponsored Programs will be responsible for the design and implementation of all services offered by OSP and for representing the university. Coordinate review of clinical trial contracts, confidential disclosure agreements, material transfer agreements, subaward agreements, and Project Specific Agreement forms. Participate in familiarizing faculty researchers with patent and licensing process. Assist Grants Manager in review of applications.
Responsibilities include but are not limited to:
- Independently and with little or no consultation, coordinate the extensive review and negotiation of research-related contracts between sponsor and the legal departments and Medical College and manage related data, budgets, documentation, and fees for each.
- Help investigators identify, develop, and facilitate submission funding requests/grants to sponsoring agencies, including but not limited to serving as the internal and external liaison between the PI, sponsors, and administrative offices in relation to grant or contract management; report to the grants manager and OVP of research on progress.
- Enter and update office filing database, tracking payments and their related match to restricted funds accounts, and order office supplies as needed.
- Administers two Institutional Review Boards (IRBs) Duties will include but not be limited to managing memberships, assigning reviewers, determining exempt and expedited status of protocols, preparing minutes of board meetings, and forming ad hoc committees to resolve critical IRB issues, and oversees matters of noncompliance under the grants manager.
- Work with department administrators and PIs to ensure compliance with relevant rules, regulations, policies, and procedures in conjunction with the Office of Research Administration, including sending out instructions to complete confidentiality disclosure agreements, COI and CITI training and confirm completion.
- Coordinate activities with Institutional Review Boards to ensure compliance with regulations regarding use of human subjects in research activities, such as maintaining pertinent records of IRB membership and IRB board meetings.
- Coordinate activities with Institutional Animal Care and Use and Biosafety Committees to ensure compliance with regulations regarding care and use of laboratory animals and hazardous materials.
- Facilitate development of policies and procedures responsive to federal regulations, clinical protocols and consent forms, and an effective performance evaluation program for IRB committee members.
- Prepare FDP subawards and amendments and perform other duties pertaining to OSP as needed.
Education Preparation and Training
- Bachelor’s degree required and experience in a college or university sponsored programs office (or similar) preferred.
- Expertise in federal/state regulations pertinent to sponsored program activities and in gov’t/non-gov’t policies and procedures preferably.
- Knowledge of human subject protections regulations and policies preferred.
- Paralegal preferred but not required.
Knowledge/ Skills/ Abilities
- Work in research administration preferably at an academic institution.
Preferred proficiency in: InfoEd/Spin; Mentor-Axiom; Redcap and other EDCs
- Excellent communication skills with all levels of leadership and staff.
- Ability to work both independently and as a team member.
- Ability to multi-task and prioritize.
- Proficiency in Microsoft Office Suite required
targeted base salary, $60K-$65K
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