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Posted: 04/01/2024 Employment Type: Direct Hire Job Number: 41748

Job Description

IP Docket Specialist
The IP Docket Specialist is responsible for handling the Intellectual Property docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialist(s), and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled for Patent Prosecution & Trademark Docketing.

This position will support all aspects of U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB to accurately identify docketing deadlines for the benefit of the clients and the firm.

Duties & Responsibilities:

Responsible for quality control, daily maintenance, and operation of the firm’s docketing system
Processes both electronic and paper mail
Reviews mail and specific relevant docket deadlines and inputs into docketing system
Notifies attorneys that items have been properly docketed
Tracks updates from the PTO that may impact the IP department
Ensures all docketing items are timely and accurately processed in accordance with firm policies
Performs other special projects within the department as assigned

Skills & Competencies:

Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Recognize confidential, sensitive, and proprietary information and maintain confidentiality
Must maintain a high level of workflow and quality controls in multi-office locations
Candidate should be flexible to work overtime as needed

Qualifications & Prior Experience:

Six years of substantive IP docketing experience at a major law firm or corporate required
Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
College graduate preferred
Must exhibit strong substantive knowledge of docketing requirements
Possess a working technical knowledge to support the firm’s docketing system databases

Meet Your Recruiter

Michele Peterson

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Ready to seize new career opportunities in bustling Florham Park, New Jersey? Nestled in Morris County, this vibrant area offers a perfect blend of urban amenities and suburban charm. With its proximity to New York City, top-notch schools, and a thriving business community, Florham Park provides an ideal backdrop for professional growth. Explore job listings in this picturesque region known for its historic landmarks like the Frelinghuysen Arboretum, varied cuisine options, and rich cultural scene featuring the Morris Museum and Theatre. Don't miss out on joining this dynamic community; your dream career awaits!