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IP Docket Specialist

Florham Park, NJ 07932

Posted: 04/01/2024 Employment Type: Direct Hire Job Number: 41748

Job Description

IP Docket Specialist
The IP Docket Specialist is responsible for handling the Intellectual Property docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialist(s), and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled for Patent Prosecution & Trademark Docketing.

This position will support all aspects of U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB to accurately identify docketing deadlines for the benefit of the clients and the firm.

Duties & Responsibilities:
  • Responsible for quality control, daily maintenance, and operation of the firm’s docketing system
  • Processes both electronic and paper mail
  • Reviews mail and specific relevant docket deadlines and inputs into docketing system
  • Notifies attorneys that items have been properly docketed
  • Tracks updates from the PTO that may impact the IP department
  • Ensures all docketing items are timely and accurately processed in accordance with firm policies
  • Performs other special projects within the department as assigned
Skills & Competencies:
  • Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
  • Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
  • Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality
  • Must maintain a high level of workflow and quality controls in multi-office locations
  • Candidate should be flexible to work overtime as needed
Qualifications & Prior Experience: 
  • Six years of substantive IP docketing experience at a major law firm or corporate required
  • Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
  • College graduate preferred
  • Must exhibit strong substantive knowledge of docketing requirements
  • Possess a working technical knowledge to support the firm’s docketing system databases


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