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The Panther Group
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Legal Secretary
Posted: 10/07/2025
2025-10-07
2025-12-09
Employment Type:
Direct Hire
Industry: Legal Secretary
Job Number: 43645
Job Description
Legal Secretary
This position provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; preparing intricate client billing along with managing billing timeline; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. The working hours of this position will be 9:30 a.m. to 5:30 p.m.
As a Legal Secretary, your duties will include but not be limited to:
To perform this job successfully, an individual must be proficient in the following software:
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This position provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; preparing intricate client billing along with managing billing timeline; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. The working hours of this position will be 9:30 a.m. to 5:30 p.m.
As a Legal Secretary, your duties will include but not be limited to:
- Knowledge of corporate transactional and closing processes
- Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
- Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
- Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
- Prepare and submit expense reports
- Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
- Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
- Arrange client and group meetings with calendar appointments and other hospitality arrangements
- Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
- Open, review and route mail as directed
- Provide assistance to other Legal Secretaries within the Firm whenever necessary to meet Firm and client needs
- Other duties as assigned
- Experience as a corporate / finance secretary working with complicated documents
- Knowledge of corporate transactional and closing processes
- Knowledge of legal terminology
- Excellent written and verbal communication skills
- Ability to deal courteously and effectively with others
- Ability to read, interpret and follow instructions
- Ability to work core business hours with flexibility for overtime, as required
- Personable, professional, detailed-oriented and a problem solver
- Able to prioritize tasks in a high-pressure environment
- Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
- Bachelor’s degree preferred
- Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys required.
- Position also requires the ability to work under pressure to meet strict deadlines
To perform this job successfully, an individual must be proficient in the following software:
- Adobe, Microsoft Word, Outlook, and Excel
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Meet Your Recruiter
Ashley Dineen
Ashley Dineen has been with The Panther Group since 2009 and has worked within many areas of the company including payroll, compliance, on-boarding, recruitment, and client management.
Ashley is a mother of two and enjoys spending time with family in her spare time.
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