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Legal Secretary

New York, NY 10019

Posted: 02/14/2023 Employment Type: Direct Hire Industry: Legal Secretary Job Number: 39663 Pay Rate: 80,000

Job Description

 Legal Secretary
Seeking a Legal Secretary to provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling heavy client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.  
  • Prepare and revise, format and finalize a wide variety of legal documents
  • Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
  • Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
  • Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
  • Prepare and submit expense reports
  • Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
  • Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
  • Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
  • Open, review and route mail as directed
  • Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Skills & Competencies:
  • Experience as a corporate / finance secretary working with complicated documents
  • Knowledge of corporate transactional and closing processes
  • Knowledge of legal terminology
  • Excellent written and verbal communication skills
  • Ability to deal courteously and effectively with others
  • Ability to read, interpret and follow instructions
  • Ability to work core business hours with flexibility for overtime, as required
  • Personable, professional, detailed-oriented and a problem solver
  • Able to prioritize tasks in a high-pressure environment
  • Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
Qualifications & Required Experience:
  • Bachelor’s degree preferred
  • Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required
  • Position also requires the ability to work under pressure to meet strict deadlines
Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
  • Proficient in Word
  • Adobe
  • Excel

Targeted base compensation DOE of $80K-$90K

Meet Your Recruiter

Stephanie Blaszkowiak

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