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White Plains, NY 10601

Posted: 07/18/2024 Employment Type: Direct Hire Industry: Legal Assistnat Job Number: 42170

Job Description

Litigation Legal Administrative Assistant

Seeking a junior level Litigation Legal Administrative Assistant
Requires at least three (3) years of relevant experience from a mid-sized/large-sized firm in supporting fast-paced Attorney and Paralegal litigation activity.
Preparing documents to form
General corporate housekeeping
Draft various legal documents and pleadings
Handle discovery requests and responses.
Manage document organization and electronic retrieval.
Prepare for court appearances and assist in filing court documents.
Develop pleadings binders and participate in strategy conferences.
Communicate with clients, opposing counsel, and third parties.
Perform document management in litigation matters.
Track deadlines for various legal tasks.
In overview administratively will: answer client calls, manage caseloads, maintain accurate legal, expense and billing records, as well as do a variety of administrative tasks such as drafting, proofreading, recording, monitoring and calendaring trial and court deadlines.
Scheduling of appointments and meetings, preparation for internal and external and client meetings, itineraries, and community activities.
Arrange travel and accommodation as needed.
Schedule, arrange, prepare, and distribute materials for meetings and conference calls.
Maintain and organize electronic and hard copy filing systems.
Candidate should be a proactive self-starter with an excellent attention to detail and follow-up.
Requires a strong proficiency in Microsoft Office applications; tech-savvy with solid Excel and highly skilled at document editing and providing administrative support.
Must be able to independently prioritize and manage multiple tasks efficiently and satisfactorily meeting deadlines.

Requirements:

3 years’ experience in Legal Secretary Administrative Litigation support with a preference towards Civil and Real Estate practice support
Bachelor’s degree
Proficiency in MS Office for Mac (MS Word, Excel, PowerPoint and MS Outlook),
Proficient in Document Management software a plus
Able to type 65+ wpm
Strong writing and proofreading skills.
Systematic knowledge of databases and tracking systems
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills; and
Strong organizational and planning skills in a fast-paced environment.

targeted $75K DOE

Meet Your Recruiter

Peter Starr

Peter's Bio

Born and raised in Leominster MA, Peter graduated from The Bromfield School in 2000. He attended Bridgewater State University, where he played Baseball while graduating with a degree in Communications. Peter has been married for 14 years and has three boys, Nolan, Brayden, and Greyson. He enjoys family time, while coaching his boys in baseball and enjoying the family dog, Duke.

Peter's Specialty

Peter has been working in the staffing industry for almost two decades leading direct-hire teams. As Director of our Direct Hire division, Peter brings a wealth of experience and a proven track record to our team to help our clients find top-talent and to connect professionals with the opportunities their looking for.

Looking for a job? Partner with Peter and his team to take your career forward!

Fun Fact: Peter is a twin!

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About White Plains, NY

Ready to kickstart your career in the vibrant city of White Plains, New York? Nestled in the heart of Westchester County, this bustling metropolis offers a perfect blend of urban opportunities and suburban charm. Known for its diverse job market, top-notch schools, and easy access to New York City, White Plains boasts a thriving business scene, renowned art galleries like ArtsWestchester, top-notch dining options ranging from classic American fare to international cuisine, and popular attractions like the Westchester County Center and Kensico Dam Plaza. With a rich cultural heritage, excellent quality of life, and a plethora of parks and outdoor activities, White Plains is calling for talented individuals to join its dynamic workforce. Explore our job listings today and take your career to new heights in this exciting region!