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The Panther Group
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USD
22.00
HOUR
true
Donnarae Szaban
Administrative Coordinator
Posted: 07/09/2025
2025-07-09
2025-10-03
Employment Type:
Contract
Industry: Medical Administrator
Job Number: 43362
Pay Rate: 22.00
Job Description
Administrative Coordinator
POSITION SUMMARY
Reporting to the Associate Director, Community Health and Engagement, the Administrative Coordinator, Emerson Wellness Center provides support for the leadership and staff by assisting with the daily operational and clerical activities. The Administrative Coordinator serves as the initial point of contact for students, parents, and the Emerson College community as a whole.
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ESSENTIAL JOB DUTIESExplain protocols to students, parents, guardians and staff, while maintaining confidentiality as required by federal law.
Review student health records for compliance with College and Commonwealth pre-matriculation immunization/health form requirements, document information received, notify student of requirements
Monitor Health Holds and update student status for Holds or Waivers when documentation is reviewed
Data entry: immunizations, hold status, demographic data, and allergies from Health Forms
Order and maintain office materials, forms and supplies
Other duties as assigned
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QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.
POSITION SUMMARY
Reporting to the Associate Director, Community Health and Engagement, the Administrative Coordinator, Emerson Wellness Center provides support for the leadership and staff by assisting with the daily operational and clerical activities. The Administrative Coordinator serves as the initial point of contact for students, parents, and the Emerson College community as a whole.
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ESSENTIAL JOB DUTIES
- Manage clinical schedule, confirm appointments and notify students and clinicians about conflicts, delays or reschedules. Verify student eligibility and insurance status.
- Manage incoming phone calls, emails, and walk-in requests for appropriate appointments or clinical referral. Relay messages to clinicians in a timely way.
- Coordinate response in emergency situations, including contacting Campus police, ambulance services and/or receiving hospital. In some cases, determine the appropriate level of service needed for students.
- Maintain reception area, check-in procedures, and multiple paperwork processes including:
- Student/alumni requests for medical records
- Staff requests for faxes, student referrals, and medical records
- Fax documents or electronic transmissions to appropriate clinician in a timely manner
- Â Prepare and obtain medical records for all visits, messages, lab and referral reports
QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.
- High School Diploma or GED required. Bachelor’s Degree, preferred
- 1-2 years’ experience in administrative support for an office required
Meet Your Recruiter
Donnarae Szaban
Sr. Director, Client Success
Donnarae is a Client Success Manager that on works with a few of The Panther Group’s enterprise clients.
I have the pleasure of not only recruiting but ensuring all our clients’ needs are taken care on a day-to-day basis.
I have over 20 years’ experience in staffing and managing client relations and my goal is making sure everyone is beyond satisfied with their experience at The Panther Group.
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