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Boston, MA 02120

Posted: 07/10/2024 Employment Type: Contract Job Number: 42149 Pay Rate: 26.43

Job Description

The Panther Group is seeking an Office Administrator for a division that includes the areas of Marketing, Communications, and Government Relations. The Office Administrator is an ambassador, greeter, producer, problem solver, and contributor. He/she is professional, good natured, energetic, clear-thinking, flexible, reliable, and approachable.

The Office Administrator plays a critical role in managing the day-to-day operations of the division. He/she is charged with:

Hospitality

Welcoming all guests and visitors, providing hospitality, and connecting guests and visitors to staff and resources.
Answering the division’s main telephone line and routing calls, as appropriate.
Managing the division’s general email inbox and responding and routing inquires, as appropriate.

Office Management:

Managing incoming and outgoing mail, including distribution to staff.
Ensuring the division’s shared spaces are clean and welcoming, including: the lobby, kitchen, conference rooms, and public corridors, as well as solving any facilities or equipment issues.
Managing the division’s storage closets, including office and kitchen supply inventories, distribution, and ordering activity.

Operations:

Providing day-to-day administrative assistance and support to the ‘core team’, which may entail but is not limited to: scheduling, data entry, and assistance with projects.
Supporting HR operations, including updating and preparing onboarding materials for new employees, tracking advertising of open positions, and helping to coordinate interviews, training and event logistics, as needed.
Facilitating office moves inclusive of office/space preparation, technology and office supply setup, and signage.
Maintaining electronic filing and archival systems for contracts, invoices, reports and other documents.
Assisting with event planning, including: booking space, ordering food and event setup/breakdown.
Assisting with daily financial operations such as processing invoices, expense reimbursements, and purchases via corporate card.

We’re looking for candidates who have:

An Associate’s degree and a minimum of 3 years of administrative experience.
Proven success performing a variety of tasks and prioritizing across stakeholders appropriately.
A love for learning and relentless curiosity.
A knack for delivering quality and timely customer service with a caring disposition.
Excellent communication and interpersonal skills.
A strong organizational acumen and keen attention to detail.
An appreciation for logic and order.
Sound judgement and ability to make decisions independently.
A calm and professional demeanor even when confronted by challenging situations.

Meet Your Recruiter

Amanda Krafcik

Amanda is a Client Success Manager and has 10+ years of experience in the staffing industry. She focuses on finding the best talent for our clients and is a passionate team player. Fun fact: Amanda loves movies and is always watching them or talking about them on podcasts.

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About Boston, MA

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